SELF-ASSESSMENT GUIDE FOR E-Verify DIRECT ACCESS USERS

3.8 FINAL CASE CLOSURE STATEMENTS CHECKLIST

There are 12 different case closure statements:

  • The employee continues to work for the employer after receiving an Employment Authorized result.
  • The employee continues to work for the employer after receiving a Final Nonconfirmation result.
  • The employee continues to work for the employer after receiving a No Show result.
  • The employee continues to work for the employer after choosing not to contest a Tentative Nonconfirmation.
  • The employee was terminated by the employer after receiving a Final Nonconfirmation result.
  • The employee was terminated by the employer for receiving a No Show result.
  • The employee was terminated by the employer for choosing not to contest a Tentative Nonconfirmation.
  • The employee voluntarily quits working for the employer.
  • The employee was terminated by the employer for reasons other than E-Verify.
  • This case is being closed because of technical issues with E-Verify.
  • The case is invalid because another case with the same data already exists.
  • The case is invalid because the data entered is incorrect.

Employers must close every case created in E-Verify. Each case is closed using the appropriate case closure statement.

NOTE: Use this checklist along with the current MOU and the current E-Verify User Manual.

# Question Response Section Response Notes
8.0 Has the employer closed every case created in E-Verify? Yes
No
Other
 
8.1 Has the employer notified DHS if the employee is still working by selecting the “Yes” or “No” termination option? Yes
No
Other
 
8.2 Has the employer selected the appropriate case closure statement? Yes
No
Other
 
8.3 Has the employer recorded the case verification number on the employee’s Form I-9 or printed and attached the case details screen to the employee’s Form I-9? Yes
No
Other
 
8.4 Has the employer retained the completed Form I-9 (including electronic copies) and all attachments in a secured location? Yes
No
Other
 
8.5 Has the employer correctly closed all cases that received “Employment Authorized” using the applicable case closure statement? Yes
No
Other
 
8.6 For all cases when the employee continued working for the employer after the employee chose not to contest a TNC or after receiving a “Final Nonconfirmation” or “DHS No Show” result, has the employer correctly closed each case after selecting the case closure code? Yes
No
Other
 
8.7 For all cases when E-Verify did not confirm that the employee was eligible to work and issued a Final Nonconfirmation or “DHS No Show” result, has the employer chosen the case closure statement before closing the case? Yes
No
Other
 
Last Reviewed/Updated: