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E-Verify User Manual For Corporate Administrators

E-Verify User Manual For Corporate Administrators

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E-Verify User Manual For Corporate Administrators | Current as of June 2018

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1.0 Introduction

1.0 Introduction

This manual provides guidance on E-Verify processes and outlines the rules and responsibilities for corporate administrators enrolled in E-Verify. Users must follow the guidelines set forth in the E-Verify Memorandum of Understanding for Employers (MOU) and rules and responsibilities outlined in this manual.

For purposes of this manual, the term “employer” means a person, company, or other entity that is required to complete Form I-9, Employment Eligibility Verification, including any individual with an E-Verify user account. The term “corporate administrator” means any individual designated by an employer to oversee the use of E-Verify at multiple sites through an administrative account; there is no association to an employer’s legal status as a corporation. Corporate administrator is simply the name for the type of E-Verify account that some companies use to oversee E-Verify at multiple locations.

A corporate administrator account is an optional tool that is useful to an employer that plans to create E-Verify cases from multiple locations and wants to link those sites to a single central account for management and reporting. If an employer has only one location where they will create E-Verify cases that employer may simply enroll in E-Verify with the employer access method, see Section 1.2.1.

This section provides a background and overview and an introduction to participation, user roles, basic website navigation, rules and responsibilities, and the privacy and security guidelines of E-Verify.

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1.1 Background And Overview

1.1 Background And Overview

In 1996, Congress passed the Illegal Immigration Reform and Immigrant Responsibility Act (IIRIRA), which required the Social Security Administration (SSA) and U.S. Citizenship and Immigration Services (USCIS), formerly the Immigration and Naturalization Service, to conduct an employment verification pilot program. Under the U.S. Department of Homeland Security (DHS), USCIS operates the E-Verify program, previously referred to as the Basic Pilot program. E-Verify is an internet-based system that implements the requirements of IIRIRA by allowing any U.S. employer to electronically verify the employment eligibility of its newly hired employees.

E-Verify is a voluntary program. However, employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation (FAR) E-Verify clause are required to enroll in and use E-Verify as a condition of federal contracting. Employers with employees in states with legislation that require participation in E Verify, for example, as a condition of business licensing, may also be required to participate in E Verify. In addition, an employer may be required to participate in E-Verify pursuant to a court order.

NOTE: E-Verify does not provide guidance on state or local E-Verify laws. For help, contact the appropriate state officials, a local Chamber of Commerce, or other legal advisors.

Apart from any state or local law that requires participation in E-Verify, employers are fully responsible for complying with sections 274A (which addresses the requirements of the Form I-9 process) and 274B (which addresses unfair immigration-related employment practices) of the Immigration and Nationality Act. Employers who fail to comply with either section may be subject to penalties.

E-Verify works by electronically comparing the information from an employee’s Form I-9 with records available to SSA and/or DHS to verify the identity and employment eligibility of each newly hired employee and/or employee assigned to a covered federal contract.

Employers can verify the employment eligibility of only one person at a time within E-Verify. All cases must be created individually.

E-Verify is free and it is the best means available to confirm the employment eligibility of new hires. E-Verify is currently available in all 50 states, the District of Columbia, Puerto Rico, Guam the U.S. Virgin Islands and Commonwealth of the Northern Mariana Islands.

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1.2 E-Verify Participation: Enrollment Vs. Registration

1.2 E-Verify Participation: Enrollment Vs. Registration

Significant differences between enrollment and registration which are outlined in the Enrollment vs. Registration Overview. For additional information on enrollment, visit https://www.e-verify.gov/employers/enrolling-in-e-verify.

Employers who wish to check their enrollment status or access method should contact:

Important

E-Verify Contact Center Monday through Friday from 8 a.m. – 8 p.m. Eastern time
Telephone: 888-464-4218; Email: E-Verify@dhs.gov

Employers who have enrolled and you need information about registering additional users, should see Section 2.4.

ENROLLMENT VS. REGISTRATION OVERVIEW

 

ENROLLMENT

REGISTRATION

Who

Employers enroll in E-Verify to participate in the program

A corporate administrator registers new users for the employer’s verification locations in E-Verify who are then able to create cases. A program administrator may also register new users for his or her location. For more information on user roles, see Section 1.3.

How

Visit the E-Verify enrollment website at https://e-verify.uscis.gov/enroll. An employer that has enrolled in E-Verify as a corporate administrator may enroll the verification locations with the corporate administrator account

Corporate administrators may register program administrators, general users and other corporate administrators at any time after completing the corporate administrator tutorial and passing the knowledge test. For more information on adding new users, see Section 2.4.

To participate in E-Verify, employers must enroll. You can find information about the system requirements on the E-Verify website under Enrolling in E-Verify.

To enroll in E-Verify, corporate administrators should visit the enrollment website which guides employers through the enrollment process. Additional information regarding enrollment is found at www.E-Verify.gov.

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1.2.1 Access Methods

1.2.1 Access Methods

When employers enroll in E-Verify, they choose an access method. Access methods are types of E-Verify accounts that determine who creates and manages the employer’s E-Verify cases. The four access methods include: employer, E-Verify employer agent, corporate administrator, and web services.

The access methods are explained in the Access Method Overview. For more information, visit the Enrolling in E-Verify section at www.E-Verify.gov.

ACCESS METHOD OVERVIEW

ACCESS METHOD

EXPLANATION

Employer Access

Employer plans to use E-Verify to verify its employees

This access method allows employers to create and manage their own cases directly in E-Verify. Most E-Verify participants, regardless of their business size or structure, are enrolled under the employer access method.

E-Verify Employer Agent Access

Employer agent plans to use E-Verify on behalf of its clients to verify the clients’ employees.

The E-Verify employer agent access method allows an individual or company to act on behalf of other employers to create and manage the E-Verify cases of the other employers. The E-Verify employer agent may also create cases for its own employees.

Corporate Administrator Access

Employer has a central office that needs to manage E-Verify use for all of its locations that access E-Verify

Corporate administrator access is used only to manage multiple employer accounts. Corporate administrators cannot create or manage individual E-Verify cases.

Web Services Access for Employers

-or-

Web Services Access for E‑Verify Employer Agents

Employer plans to develop its own software to access E-Verify

The web services access method requires an employer to develop software that interfaces with E-Verify to create and manage cases. The employer’s software should extract data from its existing system or an electronic Form I-9 and transmit the information to E-Verify. Employers who choose this option receive a web services Interface Control Agreement (ICA) which contains the information used to develop and test the software interface. Both employers and E Verify employer agents can use this access method.

Important

If an employer has enrolled as a corporate administrator in error it may contact the E-Verify Contact Center. You may also email E-Verify at E‑Verify@dhs.gov or send a request to terminate your E-Verify corporate administrator account, see Section 5.4. Once a termination confirmation email is received, the employer may re-enroll with an employer account.

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1.2.2 Link An Existing Employer Account To A Corporate Administrator Account

1.2.2 Link An Existing Employer Account To A Corporate Administrator Account

An employer that has chosen to enroll in E-Verify as a corporate administrator may enroll new verification locations (employer accounts) (see Section 2.2). Existing E-Verify employer accounts must be linked to the corporate account by a program administrator under the existing account. (see Appendix A: Link Employer Account to Corporate Administrator). Linking an employer account means that a corporate administrator may gain administrative access to an existing employer account.

Once an employer account is linked, the corporate administrator account serves as the “umbrella” account; the corporate administrator(s) can manage the verification location and its users and create reports for that location.

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1.3 Overview Of User Roles

1.3 Overview Of User Roles

Enrolled employers can assign their users with different permissions and functions, depending upon the user’s role. Corporate administrators are the only user role with access to the corporate administrator account. Every verification location (employer account) must have at least one program administrator who provides support for general users and manages the location’s profile. A verification location can choose to have general users in addition to program administrators who will only be able to create and manage all cases. Corporate administrators oversee E-Verify use and provide support to all enrolled verification locations and users at these locations. As a corporate administrator your primary functions are to enroll the employer’s verification locations in E-Verify and to manage the information and users that are linked to your corporate administrator account. The corporate administrator account on its own does not allow you to create, view, or manage cases in E-Verify.

Corporate administrators must successfully complete the online corporate administrator tutorial and pass the knowledge test before privileges to add and manage the employer’s verification locations are granted. The user will be prompted to take the tutorial when he or she logs in to E-Verify for the first time. If a corporate administrator has the need to create or manage E-Verify cases in addition to his or her administrative responsibilities, he or she may also create a program administrator account for his or her use.

Program administrators and general users must successfully complete the online E-Verify tutorial and pass the knowledge test before they can create or manage cases. Users will be prompted to take the tutorial when they log into E-Verify for the first time.

For more detailed instructions on creating and managing cases, refer to the E-Verify User Manual.

Review the permissions of each user role in the User Role Overview below.

USER ROLE OVERVIEW

User Role Permissions
Program Administrator (at least one required)

Every E-Verify account must have at least one program administrator. The program administrator is responsible for following all E Verify program rules and staying informed of changes to E Verify policies and procedures.
The program administrator role includes functions of a general user.

Permissions include:

  • Registering new users
  • Creating user accounts for other program administrators and general users
  • Creating and managing cases
  • Viewing reports
  • Updating profile information for other program administrators general users, and themselves
  • Unlocking user accounts
  • Closing company and user accounts
General User (optional)

Employers can have as many or no general users as they desire. The general user is responsible for following all E Verify program rules and staying informed of changes to E Verify policies and procedures.

Permissions include:

  • Creating and managing cases
  • Viewing reports
  • Updating their own profile
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1.4 Corporate Administrator Website Navigation

1.4 Corporate Administrator Website Navigation

All E-Verify users need to be familiar with the website navigation links. The figure below provides a screen shot of the corporate administrator user web page.

Screen shot of the corporate administrator user web page showing the following: Area 1(center left of the page) displays important updates on E-Verify, information affecting employment verification, best practices and current events.  Area 2(Top-Horizental navigation) contains ‘Quick Links’ which includes links to E-Verify resources and contact information.  Area 3(center right of the page) contains E-Verify navigation options which are identified in the ‘Area 3 Navigation Overview.’ Selecting a navigation menu link is the first step in accessing a task or function in E Verify. Choosing an option displays the first active page where a user enters information.

Area 1 displays the E-Verify Message Center which includes important updates on E-Verify, information affecting employment verification, best practices and current events.

Area 2 contains Quick Links, which includes links to E-Verify contact information and resources.

Area 3 contains E-Verify options which are identified in the Area 3 E-Verify Menu Overview. Selecting a menu option is the first step in accessing a function in E-Verify. Choosing a function displays the first active page where a user enters information.

AREA 3 E-VERIFY MENU OVERVIEW

MENU OPTION

FUNCTIONS

Company Locations

  • Add New Location
  • View Existing Locations
  • Add New User
  • View Existing Users
  • Close Company Accounts

Profile

  • Edit Profile
  • Change Password
  • Change Security Questions

Corporate Account

 

  • Edit Corporate Profile
  • Add New Administrator
  • View Existing Administrators
  • Close Corporate Account

Reports

  • View Reports

Resources

  • View Essential Resources
  • Take Tutorial
  • View User Manual
  • Share Ideas
  • Contact Us
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1.4.1 Essential Resources

1.4.1 Essential Resources

View Essential Resources under Resources contains links to important documents and tools for employers who participate in E-Verify. The Essential Resources Overview provides specific information on the resources available to users.

ESSENTIAL RESOURCES OVERVIEW

LINK

INFORMATION

E-Verify Posters

  • E-Verify Participation Poster
  • Right to Work Poster

Manuals and Guides

  • E-Verify User Manual
  • E-Verify Quick Reference Guides
  • E-Verify Supplemental Guides
  • Self-Assessment Guides

E-Verify Further Action Notices

  • Sample  Tentative Nonconfirmation (TNC) Further Action Notices available in several foreign languages

Document Reference Library

  • Guidance on select drivers licenses and state ID cards

Form I-9 Resources

  • The latest version of Form I-9 in English and Spanish
  • The Handbook for Employers: Guidance for Completing Form I-9 (M-274)
  • Link to I-9 Central

Memorandums of Understanding (MOU)

  • Sample copies of the most recent version of the MOU

Other Resources

  • Websites and links to web pages of particular interest to employers participating in E-Verify
  • Sample Referral Date Confirmation available in several foreign languages
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1.5 User Rules And Responsibilities

1.5 User Rules And Responsibilities

E-Verify users are bound by the guidelines in the MOU and the rules and responsibilities outlined in this manual.

To ensure proper use of E-Verify and protection of employee workplace rights, you should periodically review all of the program rules and employer responsibilities with their users.

Important

For information on E-Verify rules and responsibilities for federal contractors with the FAR E-Verify clause, refer to the E-Verify Supplemental Guide for Federal Contractors.

E-Verify users must follow the guidelines specified in the Rules and Responsibilities Overview.

RULES AND RESPONSIBILITIES OVERVIEW

Employers who participate in E-Verify must:

  • Follow E-Verify procedures for each employee for whom an E-Verify case is created.
  • Notify each job applicant of E-Verify participation by clearly display the Notice of E-Verify Participation and the Right to Work posters in English and Spanish. You may also display the posters in other languages provided by DHS.
  • Complete Form I-9 for each newly hired employee before creating a case in E-Verify.
  • Obtain a Social Security number from each newly hired employee on Form I-9.
  • Ensure that Form I-9 List B identity documents have a photo.
  • Create a case for each newly hired employee no later than the third business day after he or she starts work for pay. Enter the employee’s email address in E-Verify if it was provided on Form I-9.
  • Provide each employee with notice of and the opportunity to take action on a Tentative Nonconfirmation (TNC).
  • Ensure that all personally identifiable information is safeguarded.

Employers participating in E-Verify must not:

  • Use E-Verify to pre-screen an applicant for employment. Specify or request which Form I-9 documentation an employee must use, except to specify that any Form I-9 List B document the employee chooses to present must contain a photo.
  • Use E-Verify to discriminate against any job applicant or employee on the basis of his or her national origin, citizenship, or immigration status.
  • Create an E-Verify case for an employee who was hired before the employer signed the E-Verify MOU, except in certain instances such as employees of federal contractors with the FAR E-Verify clause.
  • Take adverse action against or terminate an employee because he or she received for receiving a TNC result, unless E Verify issues a case result of Final Nonconfirmation.
  • Share any user ID and/or password.

Upon enrollment, employers are required to clearly display the Notice of E-Verify Participation and Right to Work posters in English and Spanish, both of which appear below. Employers may also display the posters in other languages provided by DHS. After logging in to E-Verify, the posters are found under View Essential Resources.

Display the posters in a prominent place that is clearly visible to prospective employees and all employees that who will have their employment eligibility verified with E-Verify. In order for employees, applicants and the public to have the most recent and complete information regarding E-Verify, employers should replace their participation posters when updates are provided by DHS. In addition, E-Verify recommends providing a copy of these posters with job application materials, either online or in hard copy.

E-VERIFY PARTICIPATION ENROLLMENT NOTIFICATIONS

Notice of E-Verify Participation

E-Verify Participation Poster

Provided by DHS

Right to Work Poster

IER Right to Work Poster

Issued by Department of Justice, Immigrant and Employee Rights Section

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1.6 Privacy And Security Statement

1.6 Privacy And Security Statement

The use of E-Verify requires the collection of personally identifiable information (PII). Employers must protect the privacy of employees who submit information to be processed through E-Verify. It is your responsibility to ensure that all personal information collected is safeguarded and used only for the purposes outlined in the MOU between E-Verify and the employer/user.

E-Verify protects PII in accordance with the National Archives and Records Administration (NARA) records retention and disposal schedule (N 1-566-08-7) by annually disposing of E-Verify records that are over 10 years old. This minimizes security and privacy risks associated with U.S. government retention of PII.

Failure to properly protect employee information can result in identity theft or fraud and can cause considerable inconvenience, harm or embarrassment to the employees or employer affected.

At a minimum, follow the steps in the Privacy Guidelines Overview to protect personal information and comply with the appropriate requirements.

PRIVACY GUIDELINES OVERVIEW

  • Allow only authorized users to use E-Verify.
    Ensure that only appropriate users handle information and create cases.
  • Secure access to E-Verify.
    Protect passwords used to access E-Verify and ensure that unauthorized persons do not gain access to E-Verify.
  • Protect and store individuals’ information properly.
    Ensure that employee information is stored in a safe and secure location and that only authorized users have access to this information.
  • Discuss E-Verify results in private.
    Ensure that all case results, including Tentative Nonconfirmations (TNCs) and Final Nonconfirmations, are discussed privately with the employee.
REMINDER
  • You must ensure that all personally identifiable information is safeguarded.
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2.0 Company Location Administration

2.0 Company Location Administration

An employer enrolled in E-Verify as a corporate administrator benefits from oversight functions only available to corporate administrators. A corporate administrator account serves to link together the employer’s multiple employer accounts. An employer account is the same as a verification location in E-Verify; this is where the employer’s users create E-Verify cases. The corporate administrator account alone does not allow you to create E-Verify cases.

Once a verification location is enrolled, program administrators at the verification location can add general users and other program administrators to create E-Verify cases. Program administrators can also update the verification location profile and create reports for that location. Additional information on program administrator and general user functions is available in the E-Verify User Manual for Employers.

This section covers important information for corporate administrators and describes the functions to enroll, manage and update verification locations and users.

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2.1 Verification Locations vs. Hiring Sites

2.1 Verification Locations vs. Hiring Sites

There are two types of company locations in E-Verify: verification locations and hiring sites. It is important to recognize the difference between verification locations and hiring sites to determine how to organize the employer’s E-Verify accounts. It is possible for a verification location and a hiring site to be the same. Verification locations and hiring sites are described below.

IMPORTANT: A corporate administrator account does not permit you to create E-Verify cases so you must enroll at least one verification location in E-Verify.

VERIFICATION LOCATIONS

A verification location is where the employer’s staff takes the information from an employee’s Form I-9 and creates a case in E-Verify. Generally, each verification location has its own employer account (see the Corporate Administrator Organization Overview).

If the employer has staff at each location that uses E-Verify, then each location is considered a verification location. If the employer centralizes the use of E-Verify to certain locations, then only those locations are considered verification locations.

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2.1.1 Hiring Sites

2.1.1 Hiring Sites

A hiring site is the location where the employer hires employees and they complete Form I-9. If your company creates cases in E-Verify at the same location, it is a verification location and a hiring site.

Employers select which sites participate in E-Verify on a hiring site by hiring site basis. This means that if you decide to have a hiring site participate in E-Verify, you must verify all newly hired employees for that hiring site. If you decide not to have a hiring site participate, you are not permitted to verify any employees at that location.

Corporate Administrators can modify the number of hiring sites that participate in E-Verify in each state, see Section 2.3. A participating hiring site means that the company will create an E-Verify case for every newly hired employee who is hired and completes their Form I-9 at that site. A program administrator at the verification location may also update the hiring site information.

The ‘Corporate Administrator Organization Overview’ provides an example of the organization for an employer with multiple verification locations and hiring sites enrolled in E-Verify with a corporate administrator account.

CORPORATE ADMINISTRATOR ORGANIZATION OVERVIEW

Corporate Administrator Organization Overview diagram. Shows 3  organizational levels. Bottom level is hiring sites, middle level is verification locations (employer accounts) and top level corporate administrator which is the company headquarters.

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2.2 Enroll Verification Locations

2.2 Enroll Verification Locations

Corporate administrators can enroll the employer’s verification locations in E-Verify through the corporate administrator account. In addition, an existing employer account may be linked to the corporate administrator account by a program administrator (see Appendix A).

IMPORTANT: A verification location should not be added if an employer account already exists.

To enroll a verification location, the corporate administrator must provide the information for that location in E-Verify. Although, a corporate administrator account does not require an MOU, an MOU must be electronically signed for each verification location that is enrolled in E-Verify.

If a verification location no longer needs an E-Verify account, a corporate administrator or program administrator must terminate that account. To terminate a verification location’s account, see Terminate Company Participation – Process Overview in Section 2.6

To enroll a new verification location in E-Verify, follow the steps in Enroll Verification Location-Process Overview.

ENROLL VERIFICATION LOCATION – PROCESS OVERVIEW

  1. Enter Company Information

    • From Company, select Add New Location.

    • Screen shot of left nav menu showing the Add New Location menu option
    • The Search Company function may automatically populate some of the company’s information for the new company location.
    • To search for the company’s information:
      • From the Company Information tab, enter the company name, city and state. Click, Search Companies and scroll down to view the results.
      • Select the appropriate company and click Continue.
      • If the company information is auto-populated review the information for accuracy and enter the information for any fields that could not be populated.
      • To enter the company information manually click Skip Auto-Populate.
      • screen capture showing the Skip Auto-Populate button
    • Enter the information including company name, Employer Identification Number, total number of employees, physical address and mailing address. A red asterisk (*) indicates a required field.
    • Enter the North American Industry Classification System (NAICS) code and click Save & Continue. If you do not have the number, click Don’t Know to determine the company’s NAICS code.
    • screen capture showing the NAICS Code "Don't Know" Option Button
    • To determine the NAICS code, select the appropriate sector and subsector from the drop-down list. The resulting NAICS code will appear.
    • Click Save & Continue.
  2. Select Employer Category
    • Select the category that best describes the company.
    • screen capture showing "Which category best describes Company?" Employer Category page
      IMPORTANT: If you indicate Federal Contractor with FAR E-Verify Clause, you will be required to select the federal contractor category that best describes the organization and indicate who will be verified. For additional information, refer to the E-Verify Supplemental Guide for Federal Contractors.
  3. Indicate Hiring Sites
    • Click Add New to add participating hiring sites.
      screen capture showing "Add New" button under the Begin Adding Hiring Sites page
    • Enter all the required information, and then click Add.
      screen capture showing "Address" required fields under the Add New Hiring Site page
    • Click Save & Continue.

      To add multiple hiring sites, follow the steps outlined in the following Bulk Upload of Hiring Sites – Process Overview.

      Bulk Upload of Hiring Sites

      The bulk upload function allows you to add multiple hiring sites by uploading a file. To use the bulk upload function, you must create a comma separated value (.csv) file with the hiring site addresses.

      BULK UPLOAD OF HIRING SITES – PROCESS OVERVIEW
    • From the hiring sites tab, select Bulk Upload.
      Screen capture of "Bulk Upload" option under Hiring Sites Page

    • If you need to create a .csv file, click Download CSV Samples to open a pre-formatted .csv file. Add the hiring site addresses to the .csv file and save the document. Click Browse to locate the file and then click Upload.
      Screen capture of "Bulk Upload" download CSV file option under Bulk Upload Client Hiring Sites Page
    • Using the drop-down menu, match the columns in the .csv file to the E-Verify fields.
    • Click Validate Fields.
    • E-Verify will identify and separate any errors in the .csv file. The errors will be noted on the Import Summary page.
      Screen capture of "Import Summary" results page after bulk upload of Hiring Sites Page
      If you encounter errors during the bulk upload process, click Export Errors from the Import Summary page.
    • Click Add “X” Sites to complete the bulk upload process for hiring sites.
  4. Add Contact(s)
    • Click Add New to add a new point of contact.
      screen capture showing "Add New" button under the Add Contacts page
    • Provide the the contact’s name, phone number, and email address and click Add.screen capture showing "FName, LName & Phone#" as required fields under the Add Program Administrator page

      The contact will automatically be a program administrator. Program administrators can add other users, create cases, update the company information, create reports and unlock user accounts.

    • Click Save & Continue.

  5. Review and Submit Information
    • Review the company information then click Submit Enrollment.
    • Click View MOU and and print a copy of the memorandum of understanding (MOU) you electronically signed.

NOTE: The registered program administrators usually receive a confirmation email within a few minutes once the enrollment is complete. Instruct the verification locations’ program administrator to check his or her email inbox as well as spam or junk mail folders because sometimes these emails are mistakenly marked as spam. If the email is not received within 48 hours, call the E-Verify Contact Center at 888-464-4218 for assistance.

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2.3 View Existing Locations

2.3 View Existing Locations

Corporate administrators can view all the verification locations linked to their E-Verify corporate administrator account. View Existing Locations allows you to view, search and maintain the verification locations assigned to your E-Verify corporate administrator account. When you need to complete this action follow the steps in the View Existing Locations – Process Overview.

VIEW EXISTING LOCATIONS – PROCESS OVERVIEW

 

  • From Company Locations, select View Existing Locations.
    screen capture of left nav menu showing the View Existing Locations menu option
  • Search for a user by entering criteria requested in any field. You can enter a partial name and a percent sign (%) as a wildcard character.
    screen capture of the Enter Company Search Criteria page
  • Click Search.
  • This displays a list of user accounts. You can view or modify a user account by selecting the User ID link.
    Screenshot of the Company Information screen after the company information has been entered.  View MOU button on the bottom of the screen.

Important

The E-Verify company ID number for the verification location is located at top of the Company Information page.

COMPANY INFORMATION FIELDS

A corporate administrator may update the verification location’s Company Information page. For additional information on each field, see Company Information – Overview.

To modify any section of the Company Information page, click View/Edit in the section you want to modify (for example, company name and physical location, points of contact, NAICS code, total hiring sites and total points of contact).

NOTE: The verification location information can also be modified by a program administrator at the verification location.

Important

Any information you update will not change your verification location’s original electronically signed MOU.

COMPANY INFORMATION – OVERVIEW

Field Name

Description

Company Name

Name of employer enrolled in E-Verify.

Physical Location

Location where the employer creates E-Verify cases.

Mailing Address

Employer’s mailing address (if this address is different from the physical address).

Additional Information

Additional information about the size of the employer and any associated corporate parent company information, if applicable.

Employer Identification Number

Also known as federal tax identification number. Generally, most employers are required to have an employer identification number and any employer that has employees is required to have one for wage and tax reporting purposes.

Parent Organization

An organization that owns or controls other organizations (sometimes called subsidiaries).

Administrator

Employers may link their employer accounts to a corporate administrator account (also called an E-Verify corporate account). This gives your corporate administrator access to your employer or E-Verify employer agent account profile, user administration and reports that contain case information. You should link your account only if you have been instructed to do so by your corporate administrator.

Organization Designation

The category that identifies the employer as a federal, state or local government organization or a federal contractor with the FAR E-Verify clause in their federal contract, if applicable.

Total Hiring Sites Locations where your company’s employees are hired. Typically, a hiring site is where an employee completes Form I-9.

VIEW MEMORANDUM OF UNDERSTANDING (MOU)

Corporate administrators may view the MOU between E-Verify and the employer for each verification location. To view the MOU for a verification location, follow the steps outlined in the View MOU - Process Overview.

VIEW MOU – PROCESS OVERVIEW
  • Follow the steps in View Existing Locations – Process Overview to find the verification location for which you need to view the MOU.
  • From the Company Information page, click View MOU at the bottom of the screen.
    Screenshot of the Company Information screen after the company information has been entered. A red arrow is pointing at the View MOU button on the bottom of the screen.
  • The MOU that was electronically signed for that verification location will appear in a new window. If the MOU does not load, ensure that your pop-up blocker is disabled.

IMPORTANT: Once the MOU is submitted during enrollment, the information that appears on the MOU cannot be changed. However, you can update the company’s information in E-Verify to reflect any changes. If you need to provide proof of the employer’s enrollment in E-Verify, you may print a copy of the employer’s information page which will also reflect any changes and updates to their information.

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2.4 Add New Users

2.4 Add New Users

Corporate administrators can add E-Verify users at multiple verification locations. To add an additional user the corporate administrator must provide the user’s name, phone number, fax number (optional) and email address. A program administrator at the verification location may also add new users.

If a user leaves the employer or no longer needs access to E-Verify, a corporate administrator or program administrator must delete the user’s account. To delete a user account, see Delete User Account – Process Overview in Section 2.5.2.

To add a new E-Verify user, follow the Add New User - Process Overview.

ADD NEW USER – PROCESS OVERVIEW

  • From Company Locations, select Add New User.
    screen capture of left nav menu showing the Add New User menu option
  • Select the verification location of the new user and click Next
  • Choose general user or program administrator and provide the person’s name, phone number, fax number (optional) and email address and click Next.
    Screenshot of screen to add a new user's personal information.

  • Accept the system-generated user ID or create a new user ID.

    NOTE: This is the only opportunity to change the user ID.
    Screenshot of  screen to accept the system-generated user ID or create a new user ID.

  • Review the information and then click Submit New User.
  • The new user will receive their user ID and temporary password by email.

NOTE: Most new users receive a confirmation email from E-Verify within a few minutes and should check their email inbox as well as spam or junk mail folders. If the email is not received within 48 hours, call E-Verify Contact Center at 888-464-4218 for assistance.

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2.5 View Existing Users

2.5 View Existing Users

Only corporate administrators and program administrators can view user information and reset passwords. View Existing Users allows you to view, search and maintain the general users and program administrators assigned to each verification location. To view existing users, follow the View Existing Users – Process Overview.

VIEW EXISTING USERS – PROCESS OVERVIEW

  • From, Company Locations, select View Existing Users.
    screen capture of left nav menu showing the View Existing Users menu option
  • Search for a user by entering criteria requested in any field. You can enter a partial name and a percent sign (%) as a wildcard character.
    Screenshot of screen to search for an existing user.
  • Click Search.

  • This displays a list of user accounts. You can view or modify a user account by selecting the User ID link.
    Screenshot of Display User Summary List screen.

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2.5.1 Reset User’s Password

2.5.1 Reset User’s Password

To reset a user’s password, follow the steps outlined in Reset User’s Password – Process Overview.

RESET USER’S PASSWORD – PROCESS OVERVIEW

  • Follow the steps in View Existing Users – Process Overview to find the user who needs his or her password changed.
  • Select the link for the appropriate User ID to display the View / Modify User Information page.
    Screenshot of screen used to view/modify user information.
  • Assign a temporary password by completing both fields under Reset User Password.

  • Click Submit.

    NOTE: When resetting a user’s password, the user will not receive an email providing the new password. You must provide the new password to the user.

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2.5.2 Delete User Account

2.5.2 Delete User Account

Corporate administrators or program administrators may delete users account by following the steps in Delete Users – Process Overview.

DELETE USERS – PROCESS OVERVIEW

  • First, follow the steps in View Existing Users – Process Overview above to find the user who needs to be deleted.
  • Click Delete in the row of the user’s account you wish to delete on the User Summary List page.
  • Click Delete User on the View/Modify User Information page.

    OR

  • Select the link for the appropriate User ID to open the View/Modify User Information page.
  • Click Delete User on the View/Modify User Information page.
  • Screenshot of delete user information screen.

In both instances, the User Deletion Information page will open, displaying the information for the user whom you want to delete. Click Delete User to delete the user’s account.
After you click Delete User, changes will be permanent.

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2.6 Terminate Company Participation

2.6 Terminate Company Participation

Participation in E-Verify may be terminated voluntarily by employers. To terminate participation, a program administrator, corporate administrator, the signatory of the MOU, or an authorized employer representative must submit a termination request no later than 30 days in advance of the date the employer would like to close its account. Employers may request termination electronically through E-Verify (see Terminate Company Account – Process Overview) or by submitting a written termination notice by email to E-Verify@dhs.gov. E Verify employer agents should review the Supplemental Guide for E-Verify Employer Agents for more information on company account termination.

During this 30-day period, employers must resolve all open cases in E-Verify, and they must not use E-Verify to create new cases. Employers are required to close all open E-Verify cases, even after the request to terminate the E-Verify account is made.

IMPORTANT: Once an account is terminated, employers will no longer have access to their account and associated records. To preserve the records from an E-Verify account, see Section 3.0 to create and retain a user audit report before the account is terminated. E-Verify case information and documentation must be retained for your employees for the same length of time as their Forms I-9.

To close a verification location’s E-Verify account, complete the steps outlined in Close Company Account – Process Overview.

TERMINATE COMPANY ACCOUNT – PROCESS OVERVIEW

  • From Company Location, select Close Company Accounts.
    screen capture of left nav menu showing the Close Company Accounts menu option
  • Type the reason for termination in the Termination Request Reason field.
    Screenshot of the termination request screen.

  • Indicate if you wish to close all or some verification locations.
  • Click Request Termination.
  • A message will appear informing you that E-Verify will be notified of your request to terminate participation in the program.
  • You will receive an email confirming that your account is terminated in 30 days.

Important

If you submitted a termination request by mistake, you should contact the E-Verify Contact Center at 888-464-4218 for assistance.

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3.0 Case Reports

3.0 Case Reports

There are eight types of case reports available in E-Verify for corporate administrators. These include: Ad-Hoc Employers Report, Corporate Overview of Pilot Usage, Duplicate Case Report, Historic Records Report List of Active Companies by Fiscal Year, Monthly List of Primary Queries by Active Companies, Quick Audit Report, and User Audit Report. This section provides information on these reports and how to create them in E-Verify.

NOTE: All reports display only the last four digits of an employee’s Social Security number for added security and to protect an employee’s privacy.

A description of each report is provided in the Reports – Overview.

REPORTS – OVERVIEW

Report

Description

Ad-Hoc Employers Report The Ad-Hoc Employers Reports displays detailed information for each case that matches the data entered as case search criteria. This allows the corporate administrator the flexibility to create a report based on the needs of their corporate oversight responsibilities.
Corporate Overview of Pilot Usage This report displays the number of cases created by the employer within a federal government fiscal year, which begins Oct. 1 and ends Sept. 30 of the following calendar year. If the employer has not created any cases during the fiscal year, a report will still appear with a total of zero. The report is available to corporate administrators and program administrators, but not general users.
Duplicate Case Report This report displays cases that were determined to be a duplicate of cases created in E-Verify with the same Social Security number. If your company has not created any duplicate cases, a report will still appear with no rows. This report is available to corporate administrators and program administrators.
Historic Records Report This report provides case data about each resolved case that is 10 years or older. The case data includes basic company and case identifiers and case resolution information. The case data does not include sensitive employee information such as Social Security number or document number. This report is available to corporate administrators and program administrators for 3 months in the fall of each year.
List of Active Companies by Fiscal Year The List of Active Companies by Fiscal Year report displays the number of E-Verify cases created by a verification location during the federal government fiscal year. Only verification locations that created one or more E-Verify cases during the fiscal year will appear in this report.
Monthly List of Primary Queries by Active Companies This report displays a usage count by month for your verification locations during the fiscal year.
Quick Audit Report This report provides case data about each case that matches the user-entered search criteria in the .csv file format. The case data includes basic company and case identifiers and case resolution information. The case data does not include sensitive employee information such as SSNs or document numbers. This report was designed to satisfy the requirement of employers to report their E Verify activity to federal, state, or local government entities. Users should note that this report may contain up to 5,000 rows and is populated with the city and state that is associated with their account. This report is available to corporate administrators and program administrators.
User Audit Report This report provides summary case information about each case that matches the user criteria entered. The case information includes the case verification number, date the case was submitted, last four digits of the employee’s SSN, Alien Number, Form I-94 number, last name, first name, case result, referral information and case closure statement. The report is available to program administrators and general users.

To create a report, see the Report Process Overview.

  • Click the drop-down arrow next to Reports and select View Reports.
    screen capture of left nav Reports menu showing the View Reports menu option
  • Select the report you want to create from the options available. A description of the report is provided on the Select a report screen.
    Screenshot of the Select a report screen. A white arrow is shown to be selecting the duplicate case report highlighted in light blue.

  • Click Next.
  • Determine your report criteria and click Run Report.
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4.0 Account Administration

4.0 Account Administration

User account administration provides individual users specific functions and permissions to update their accounts, change their passwords and perform other functions explained in this section.
It is important to distinguish that the user account functions are different for each user role.

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4.1 User ID And Password Creation

4.1 User ID And Password Creation

A corporate administrator or program administrators can add users in E-Verify. Upon being initially registered by the program administrator, users receive an email with a user ID and initial password. E-Verify will prompt users to change the initial password for security purposes. Users must not share their passwords with other users. Each user must have their own user ID and password.

Passwords are case-sensitive and must be between 8-14 characters, different from the assigned user ID, changed every 90 days, and have the following characteristics:

  • At least one uppercase or lowercase letter
  • At least one number and at least one special character - special characters include: ! @ $ % * ( ) < > ? : ; { } + - ~
  • Contain no more than two identical and consecutive characters in any position from the previous password
  • Contain a non-numeric in the first and last positions

Additionally, passwords should not:

  • Contain any dictionary word
  • Contain any proper noun or the name of any person, pet, child or fictional character, nor any employee ID number, Social Security number, birth date, phone number or any information that could be readily guessed about the creator of the password
  • Contain any simple pattern of letters or numbers, such as ’qwerty’ or ’xyz123’
  • Contain any word, noun or name spelled backwards

An example of an acceptable password is found in the Password Example.

PASSWORD EXAMPLE

This is an acceptable password:
IL!keH2o

  • At least 8 characters in length
  • An uppercase letter
  • A lowercase letter
  • A special character
  • A number

E-Verify automatically prompts users to create a new password every 90 days. However, users who think their password has been compromised should change it immediately. The new password cannot be the same as any of the last six passwords.

After creating a new password, E-Verify will prompt users to confirm their email address and telephone number, and provide updates, if necessary.

UNLOCK USER ID

To comply with federal security guidelines, USCIS is required to lock any user ID that has not been accessed within the past 270 days. A locked user ID will not affect your E-Verify enrollment or the data in your E-Verify account.

Additionally, if a user attempts to log in with an incorrect password three consecutive times, the user is locked out of E-Verify. E-Verify users can unlock their own user ID by answering the same security questions used to create their account. Users may also contact their program administrator, or call 888-464-4218 for assistance.

Important

If you forget your user ID, you may retrieve it by using the Forgot your User ID? link and providing your email address when prompted. However, if you have more than one user ID associated with your email address and phone number, you must contact E-Verify Contact Center at 888-464-4218 for assistance.

screen capture of the Account Login Page showing the the Forgot your User ID? and the Forgot your password? links

If you are unsuccessful at resetting your password contact another Corporate Administrator. If another Corporate Administrator is not available, contact the E-Verify Contact Center at 888-464-4218.

CHANGE YOUR PASSWORD

Users who know or suspect that their password was compromised should change it immediately. To change a password, follow the steps in Change Password – Process Overview.

CHANGE PASSWORD – PROCESS OVERVIEW
  • From Profile, select Change Password.
    screen capture of left nav PROFILE menu showing the Change Password menu option
  • Enter Old and New Passwords page will display.
  • Type current password in the Old Password field.
  • Type new password in the New Password field.
  • Retype new password in the Re-Type New Password field. The new password cannot be the same as any of the last six passwords.
    Screenshot of the Enter Old and New Passwords screen
  • Click Submit Password Change.

CHANGE SECURITY QUESTIONS

Users can set security questions to allow them to reset their passwords. When you log into your E-Verify account for the first time, E-Verify will automatically prompt you to complete these questions. If you need to change your security questions, follow the steps in Change Security Questions – Process Overview.

CHANGE SECURITY QUESTIONS – PROCESS OVERVIEW
  • From Profile, select Change Security Questions.
    screen capture of left nav PROFILE menu showing the Change Security Questions menu option
  • Select a question from the drop down list and enter the answer in the field below. Fields with a red asterisk (*) are required fields.
    A screenshot of the Enter Password Challenge Questions and Answers screen.
  • Click Submit. A confirmation message will be displayed.

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4.2 Update Your User Profile

4.2 Update Your User Profile

All E-Verify user have a profile that includes their name, telephone number, fax number (optional) and email address. Users should update this information whenever it changes by using the Edit Profile link. To update this information follow the steps outlined in Edit User Profile – Process Overview.

EDIT USER PROFILE – PROCESS OVERVIEW

  • From Profile, select Edit Profile.
    screen capture of left nav PROFILE menu showing the Edit Profile menu option
  • Add information or edit fields as necessary. Fields with a red asterisk (*) are required fields.
  • Click Submit. A confirmation message and your profile information will be displayed.
    Screenshot of the Enter User Profile Information screen.
  • Review the confirmation message to see whether the request for profile updates was successful. If E-Verify is unable to process the user profile updates, try again later.

  • If the profile change was successful, Click Close.
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5.0 Corporate Administrator Account Administration

5.0 Corporate Administrator Account Administration

Corporate administrators manage the profile of the corporate administrator account. A corporate administrator uses the Corporate Account menu to:

  • Change or update the corporate administrator account profile information
  • Add other corporate administrators
  • View or update the profile information of existing corporate administrators
  • Close the E-Verify corporate administrator account
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5.1 Edit Corporate Administrator Account Profile

5.1 Edit Corporate Administrator Account Profile

To update corporate information in E-Verify, complete the steps in the Edit Corporate Administrator Profile – Process Overview.

EDIT CORPORATE ADMINISTRATOR PROFILE – PROCESS OVERVIEW

  • From Corporate Account, select Edit Corporate Profile.
    screen capture of left nav CORPORATE ACCOUNT menu showing the Edit Corporate Profile menu option
  • To update any section of the Company Information page, click View / Edit in the section you want to edit (e.g., company name and physical location, Employer Identification Number, points of contact, North American Industry Classification System (NAICS) code, total hiring sites and total points of contact).
    Screenshot of the E-Verify Edit Corporate Profile screen.
  • Make the required updates and click Save & Continue

  • The updated information should appear in the Edit Corporate Profile page.

IMPORTANT: After clicking Save & Continue, the program administrator cannot undo any changes that have been entered without manually re-entering the original information.

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5.2 Add New Corporate Administrator

5.2 Add New Corporate Administrator

Employers may choose to have more than one corporate administrator user at the headquarters location to serve as a backup and/or share corporate oversight responsibilities. Only corporate administrators can view, add and delete other corporate administrator users.

To add an additional corporate administrator, the corporate administrator must provide the user’s name, phone number, fax number (optional) and email address.

If a corporate administrator leaves the employer or no longer needs access to E-Verify, another corporate administrator must delete the user’s account. To delete a user’s account, see Delete Corporate Administrator User Account – Process Overview in Section 5.3.

If you need to add a new corporate administrator, follow the Add New Corporate Administrator - Process Overview.

ADD NEW CORPORATE ADMINISTRATOR – PROCESS OVERVIEW

  • From Company, select Add New Administrator.
    screen capture of left nav CORPORATE ACCOUNT menu showing the Add New Administrators menu option
  • Provide the person’s name, phone number, fax number (optional) and email address and click Next.
    Screenshot of the Add User Personal Information Screen.
  • Accept the system-generated user ID or create a different user ID.

    NOTE: This is the only opportunity to change the user ID.

    Screenshot of the Add User- Create  user ID screen.

  • Review the information and then click Submit New User.
  • New users will receive their user ID and password by email.

NOTE: Most new users receive a confirmation email from E-Verify within a few minutes and should check their email inbox as well as spam or junk mail folders. If the email is not received within 48 hours, call E-Verify Contact Center at 888-464-4218 for assistance.

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5.3 View Existing Corporate Administrators

5.3 View Existing Corporate Administrators

Only corporate administrators can view the information for other corporate administrators and reset the passwords of other corporate administrators. View Existing Administrators allows you to view, search and maintain the other corporate administrators assigned to the employer, as demonstrated in the View Existing Corporate Administrators – Process Overview.

VIEW EXISTING CORPORATE ADMINISTRATORS – PROCESS OVERVIEW

  • From Company Locations, select View Existing Administrators.
    screen capture of left nav CORPORATE ACCOUNT menu showing the View Existing Administrators menu option
  • Search for a user by entering criteria requested in any field. You can enter a partial name and a percent sign (%) as a wildcard character.
    Screenshot of the Enter User Search criteria screen.
  • Click Search.

  • This displays a list of user accounts. You can view or modify a user account by selecting the User ID link.

    Screenshot of the User Summary List Screen.

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5.3.1 Reset Corporate Administrator’s Password

5.3.1 Reset Corporate Administrator’s Password

To reset a corporate administrator’s password, follow the steps outlined in Reset User’s Password – Process Overview.

RESET USER’S PASSWORD – PROCESS OVERVIEW
  • Follow the steps in View Existing Administrators – Process Overview to find the user who needs his or her password reset.
  • Select the link for the appropriate User ID to display the View / Modify User Information page.
    Screenshot of the View/Modify User Information Screen.
  • Assign a temporary password by completing both fields under Reset User Password.
  • Click Submit.

DELETE CORPORATE ADMINSTRATOR ACCOUNT

Corporate administrators may delete the account of another corporate administrator by following the steps in Delete Corporate Administrator – Process Overview.

DELETE CORPORATE ADMINISTRATOR – PROCESS OVERVIEW
  • Follow the steps in View Existing Administrators– Process Overview above to find the corporate administrator whose account needs to be deleted.
  • Click Delete in the row of the user’s account you wish to delete on the User Summary List page.
  • Click Delete User on the User Deletion Information page.
    Screenshot of User Deletion Information screen

OR

  • Select the link for the appropriate User ID to open the View/Modify User Information page.
  • Click Delete User on the View/Modify User Information page.
    Screenshot of the Delete User Information screen.
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5.4 Terminate Corporate Administrator Account

5.4 Terminate Corporate Administrator Account

A corporate administrator may request that the employer’s corporate administrator access account be terminated in E-Verify. This request will only close the employer’s account at the corporate administrator level and will not close any employer accounts linked to the corporate administrator account.

If a corporate administrator needs to terminate certain or all verification locations, see Section 2.6. A program administrator at the verification location can also make the request to close the account.

To request termination of the corporate administrator account in E-Verify, perform the steps outlined in Terminate Corporate Administrator Account – Process Overview.

TERMINATE CORPORATE ADMINISTRATOR ACCOUNT – PROCESS OVERVIEW
  • From Company Account, select Close Corporate Account.
    screen capture of left nav CORPORATE ACCOUNT menu showing the Close Corporate Account menu option
  • Type the reason for closing the account in the Termination Request Reason field.
    Screenshot of theTermination Request screen.
  • Click Request Termination.
  • A message will appear informing you that E-Verify will be notified of your request to close the corporate administrator account.
  • You will receive an email confirming that your account is terminated in 30 days.

Important

If you submitted a termination request by mistake, contact E-Verify Contact Center at 1-888-464-4218 for assistance.

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6.0 Resource And Contact Information

6.0 Resource And Contact Information

The E-Verify public website is the primary resource for all E-Verify information, but do not hesitate to contact us via phone or email. For easy access to online resources, we suggest you bookmark or save the websites as favorites so you’ll have easy access to them in the future.

E-VERIFY RESOURCES

E-Verify Public Website
  • General information about E-Verify
  • Program information and statistics
  • E-Verify user manuals
  • E-Verify quick reference guides
  • E-Verify Questions and Answers
  • Information about employee rights and employer obligations
www.E-Verify.gov/
E-Verify Enrollment Application
  • Website for initial employer enrollment
https://e-verify.uscis.gov/enroll
E-Verify Access for Employers and Corporate Administrators
  • User access to E-Verify
https://e-verify.uscis.gov/emp
E-Verify Access for E-Verify Employer Agents
  • User access to E-Verify
https://e-verify.uscis.gov/esp

E-VERIFY CONTACT INFORMATION

The E-Verify Contact Center is available to assist you with using E-Verify, password resets, cases and technical support. We can also answer your questions about E-Verify policies and procedures, Form I-9 and employment eligibility. We are available Monday through Friday, from 8:00 a.m. to 8:00 p.m. ET., except when the federal government is closed. For users with hearing and speech impairment, TTY phone is available from 8:00 a.m. to 5:00 p.m. ET.

For E-Verify Employer Agents

Phone: 888-464-4218

Phone (TTY - For hearing and speech impaired users): 877-875-6028

Email: E-VerifyEmployerAgent@dhs.gov

For Clients

Phone: 888-464-4218

Phone (TTY - For hearing and speech impaired users): 877-875-6028

Email: E-Verify@dhs.gov

For Employees

Phone: 888-897-7781

Phone (TTY - For hearing and speech impaired users): 877-875-6028

Email: E-Verify@dhs.gov

U.S. Department of Justice, Civil Rights Division, Immigrant and Employee Rights Section (IER)

IER is available to answer your questions about immigration-related employment discrimination, including discrimination based on citizenship status, immigration status or national origin in the Form I-9 and E-Verify processes.

For Employers

Phone: 800-255-8155

Phone (TTY - For hearing and speech impaired users): 800-237-2515

Email: ier@usdoj.gov

Website: http://www.justice.gov/ier

For Employees

Phone: 800-255-7688

Phone (TTY - For hearing and speech impaired users): 800-237-2515

Email: ier@usdoj.gov

Website: http://www.justice.gov/ier

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Appendix A: Link An Existing Employer Account To A Corporate Administrator

Appendix A: Link An Existing Employer Account To A Corporate Administrator

A program administrator for the verification location that needs to link to a corporate administrator account should follow the Link Existing Employer Account to Corporate Account - Process Overview in the E-Verify User Manual.

NOTE: For security reasons, a corporate administrator cannot link a verification location to his or her corporate administrator account; only a program administrator can perform this task.

LINK EXISTING EMPLOYER ACCOUNT TO CORPORATE ACCOUNT– PROCESS OVERVIEW

If you need to add a new corporate administrator, follow the Link Existing Employer Account to Corporate Account - Process Overview.

LINK EXISTING EMPLOYER ACCOUNT TO CORPORATE ACCOUNT – PROCESS OVERVIEW

  • The program administrator logs into E-Verify with his or her program administrator user ID and password.
  • From Company, select Edit Company Profile. The Company Information page appears.
    screen capture of left nav COMPANY menu showing the Edit Company Profile menu option
  • Click View/Edit under Organization Designation.
    Screenshot of the Company Information Screen. A red arrow points at the View/Edit button on the upper right corner of the screen.
  • Enter the corporate administrator account name and click Search.

    NOTE: It is not necessary that the corporate administrator account name be entered correctly. E-Verify will conduct a search and display a list of the corporate administrator account names that come close to matching your entry.

    Screenshot of the Additional Information Section. A red arrow points to the Search button.
    Screenshot of the Administrator Search Screen. A red arrow points to a radio button for a sample company account.

  • Select the appropriate corporate administrator account by clicking the radio button to the left of the name, then click Next.

    NOTE: Names that do not have an address in parentheses are not a corporate administrator account and you should not link to those names.

  • The Company Information page will reappear with the selected corporate administrator account name in the Administrator field.
    A screenshot Company Information pager with the selected corporate administrator account name in the Administrator field. A red arrow points to the Save & Continue button.
  • Click Save & Continue.
  • Once the accounts are linked, the corporate administrator will be able to view, update and create reports for this account.
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Appendix B: Acronyms

Appendix B: Acronyms
Acronym Definition
DHS U.S. Department of Homeland Security
DOS U.S. Department of State
FAR Federal Acquisition Regulation
IIRIRA Illegal Immigration Reform and Immigrant Responsibility Act of 1996
INA Immigration and Nationality Act of 1952
IRCA Immigration Reform and Control Act of 1986
MOU Memorandum of Understanding
NAICS North American Industry Classification System
IER U.S. Department of Justice, Immigrant and Employee Rights Section
PDF Portable Document Format
SSA Social Security Administration
SSN Social Security number
TNC Tentative Nonconfirmation
USCIS U.S. Citizenship and Immigration Services
jhkim Wed, 03/14/2018 - 21:32
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