E-Verify USER MANUAL FOR CORPORATE ADMINISTRATORS

3.0 CASE REPORTS

There are eight types of case reports available in E-Verify for corporate administrators. These include: Ad-Hoc Employers Report, Corporate Overview of Pilot Usage, Duplicate Case Report, Historic Records Report List of Active Companies by Fiscal Year, Monthly List of Primary Queries by Active Companies, Quick Audit Report, and User Audit Report. This section provides information on these reports and how to create them in E-Verify.

NOTE: All reports display only the last four digits of an employee’s Social Security number for added security and to protect an employee’s privacy.

A description of each report is provided in the Reports – Overview.

REPORTS – OVERVIEW

Report

Description

Ad-Hoc Employers Report The Ad-Hoc Employers Reports displays detailed information for each case that matches the data entered as case search criteria. This allows the corporate administrator the flexibility to create a report based on the needs of their corporate oversight responsibilities.
Corporate Overview of Pilot Usage This report displays the number of cases created by the employer within a federal government fiscal year, which begins Oct. 1 and ends Sept. 30 of the following calendar year. If the employer has not created any cases during the fiscal year, a report will still appear with a total of zero. The report is available to corporate administrators and program administrators, but not general users.
Duplicate Case Report This report displays cases that were determined to be a duplicate of cases created in E-Verify with the same Social Security number. If your company has not created any duplicate cases, a report will still appear with no rows. This report is available to corporate administrators and program administrators.
Historic Records Report This report provides case data about each resolved case that is 10 years or older. The case data includes basic company and case identifiers and case resolution information. The case data does not include sensitive employee information such as Social Security number or document number. This report is available to corporate administrators and program administrators for 3 months in the fall of each year.
List of Active Companies by Fiscal Year The List of Active Companies by Fiscal Year report displays the number of E-Verify cases created by a verification location during the federal government fiscal year. Only verification locations that created one or more E-Verify cases during the fiscal year will appear in this report.
Monthly List of Primary Queries by Active Companies This report displays a usage count by month for your verification locations during the fiscal year.
Quick Audit Report This report provides case data about each case that matches the user-entered search criteria in the .csv file format. The case data includes basic company and case identifiers and case resolution information. The case data does not include sensitive employee information such as SSNs or document numbers. This report was designed to satisfy the requirement of employers to report their E Verify activity to federal, state, or local government entities. Users should note that this report may contain up to 5,000 rows and is populated with the city and state that is associated with their account. This report is available to corporate administrators and program administrators.
User Audit Report This report provides summary case information about each case that matches the user criteria entered. The case information includes the case verification number, date the case was submitted, last four digits of the employee’s SSN, Alien Number, Form I-94 number, last name, first name, case result, referral information and case closure statement. The report is available to program administrators and general users.

To create a report, see the Report Process Overview.

  • Click the drop-down arrow next to Reports and select View Reports.
    screen capture of left nav Reports menu showing the View Reports menu option
  • Select the report you want to create from the options available. A description of the report is provided on the Select a report screen.
    Screenshot of the Select a report screen. A white arrow is shown to be selecting the duplicate case report highlighted in light blue.

  • Click Next.
  • Determine your report criteria and click Run Report.
Last Reviewed/Updated: