E-Verify helps employers ensure a legal workforce by comparing information entered on the Form I-9, Employment Eligibility Verification, against authoritative sources available to the U.S. Department of Homeland Security.
When employers – and the employees they hire – complete Form I-9, they are playing an important role in verifying identity and legal authorization to work in the U.S. E-Verify complements Form I-9 by taking employment verification to the next level, helping employers stay compliant with federal immigration law, prevent unauthorized employment, and protecting American Jobs.
This manual provides guidance on E-Verify processes and outlines the rules and responsibilities for Corporate Administrators enrolled in E-Verify. Users must follow the guidelines set forth in the E-Verify Terms and Conditions of the Memorandum of Understanding, E-Verify+ Terms of Service, and rules and responsibilities outlined in this manual.
E-Verify+ is a service of E-Verify that allows a participant to electronically initiate the employment verification process for their recently hired employees, prompting the employee to create and log in to their E-Verify+ account, enter their Form I-9 information, and have that information electronically confirmed by E-Verify. The result is transmitted to the E-Verify+ participating employer for creation and retention of a Form I-9 after physical examination or by using the DHS-authorized alternative procedure for remote examination of documentation.
For purposes of this manual, the term “employer” means a person, company, or other entity that is required to complete Form I-9, Employment Eligibility Verification, including any individual with an E-Verify user account. The term “Corporate Administrator” means any individual designated by an employer to oversee the use of E-Verify at multiple sites through an administrative account; there is no association to an employer’s legal status as a corporation. Corporate Administrator is simply the name for the type of E-Verify account that some companies use to oversee E-Verify at multiple locations.
A Corporate Administrator account is an optional tool that is useful to an employer that plans to create E-Verify cases from multiple locations and wants to link those sites to a single central account for management and reporting. If an employer has only one location where they will create E-Verify cases that employer may simply enroll in E-Verify with the employer access method, see Section 1.2.1.
This section provides a background and overview and an introduction to participation, user roles, basic website navigation, rules and responsibilities, and the privacy and security guidelines of E-Verify.