COMMITMENT TO PRIVACY

USCIS is committed to maintaining the privacy of personally identifiable information (PII) collected and used in E-Verify. USCIS protects PII consistent with the principles of the Privacy Act of 1974, the E-Government Act of 2002, and the Federal Records Act. E-Verify participants, including employers, and employer agents are also required to protect PII used in E-Verify, and may only collect and use E-Verify information in limited ways permitted by the E-Verify Memorandum of Understanding. As for myE-Verify, we require you to authenticate your identity at a high level of assurance before establishing an account to maintain that PII.

AUTHORITIES

Section 404 of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 authorizes us to collect your information.

E-Verify strives to be transparent in its handling of information, and has published a System of Records Notice and an E-Verify Privacy Impact Statement that describes the nature of E-Verify information collected, how it is managed, maintained and safeguarded, who may share and receive E-Verify information, and the privacy risks and mitigation measures associated with E-Verify information collection and use. E-Verify also requires its participants to display E-Verify Participation and Right to Work Notices in prominent locations clearly visible to current and prospective employees. These notices contain information regarding privacy and other rights and responsibilities in the E-Verify process.

Collection, Retention and Use of Information About You

Employees provide their personal information to their employer when they complete the Form I-9, Employment Eligibility Verification. The Form I-9 instructions (PDF (PDF)) include a Privacy Act Statement notifying employees that their personal information may be used in E-Verify. Similarly, applicants seeking Secure Identification Display Area (SIDA) access through an Airport Operator receive notice that their information may be used in E-Verify. These forms, applications and notices function as voluntary consent to collect and use personal information in E-Verify. Individuals cannot specifically limit their consent in this context.

E-Verify retains and disposes of PII in accordance with a National Archives and Records Administration records retention and disposal schedule by annually disposing of E-Verify records that are over 10 years old. E-Verify will retain information submitted by the participant for 10 years from the date that participant completed the verification process, unless the records are part of an ongoing investigation or in litigation. In those cases, E-Verify may retain those records until the investigation or litigation ends.

As part of the normal E-Verify business process, certain information collected by E-Verify from the employee or participant may be submitted to E-Verify partners for verification purposes. Additionally, as part of the normal E-Verify business process, E-Verify partners may return certain information to the participant and the employee. E-Verify partners include: other DHS component agencies; the Social Security Administration (SSA); the Department of State; State Motor Vehicle Administrations; and the Department of Justice, Office of Immigrant and Employee Rights Section. Additionally, E-Verify information may be shared for law enforcement and intelligence purposes to assist in investigations of fraud, misuse, and discrimination cases. To view all of the routine uses of E-Verify information please see the E-Verify System of Records Notice.

PURPOSE

USCIS uses the information you supply to quickly authenticate your identity and to provide you with a secure myE-Verify account and access to the full range of myE-Verify services. USCIS uses a private sector Credential Service Provider (CSP) to establish and maintain your myE-Verify account. When you create a myE-Verify account, your Social Security number will be stored securely.

ROUTINE USES

The information you provide for a myE-Verify account will be shared with a private sector CSP under contract with USCIS for the purpose of identity authentication. A complete list of routine uses for this information is available in the DHS E-Authentication System of Records (Department of Homeland Security/ALL-037 E-Authentication Records System of Records which can be found at http://www.dhs.gov/privacy. The DHS Privacy Notice for USCIS myAccount creation and use is found at Citizenship and Immigration Services - Legal (uscis.gov).

DISCLOSURE

Providing this information (including your SSN) is voluntary; however, failure to provide the requested information will prevent you from authenticating your identity and creating a myE‑Verify account.

Collection, Retention and Use of Information About You

To create a Self Check case, you must first establish a myE-Verify account. Creating an account will require you to input the following information and pass an identity quiz. If you already have a myUSCIS account, then you have direct access to myE‑Verify.

  • Enter and confirm email address
  • Follow instructions in your email inbox message
  • Agree to Terms and Conditions
  • Create a password
  • Enter code sent securely and directly to you
  • Create security questions
  • Choose myE-Verify login
  • Enter personal information to include Social Security number and mailing address
  • Complete identity proofing

By registering, you consent to the myE-Verify system sending you periodic service announcements and administrative messages via email. You may unsubscribe from these messages at any time.

USCIS uses a third-party private sector Credential Service Provider (CSP) to establish and maintain your myE-Verify account. As part of the account registration process, you will be presented with a quiz containing questions that only you should be able to answer. The CSP generates these questions based on commercial identity verification information collected by third-party companies from financial institutions and other services providers. USCIS does not have access to this commercial information. USCIS and the CSP may also collect and use technical data and related information, including but not limited to technical information about your device, system and peripherals, that is gathered periodically to facilitate software updates and product support to you related to this credential. This information will not be used for any other purpose.

In order to generate the quiz, some of the data you supplied during Self Check (your name, DOB and SSN) will be passed to the CSP. You consent to providing such information, including PII, to the CSP and agree to the CSP’s use, storage and sharing of such information to its affiliates and third parties as needed to confirm your identity, issue credentials or perform authentication services. PII will be used solely for issuing credentials and providing identity authentications and will be held no longer than is necessary in order to provide you with such services. To ensure you are the same person who originally passed Self Check, these data elements cannot be altered. USCIS does not have access to your quiz questions or the answers you provide. The CSP maintains a record of your myE‑Verify account on behalf of USCIS. USCIS maintains a record of Self Lock transactions in E‑Verify including your name, SSN, DOB, email address, security questions and answers and transaction date.

If you would like to learn more about how myE-Verify protects your privacy, please review the myE-Verify Privacy Impact Assessment available at www.dhs.gov/privacy.

We reserve the right to change this Privacy Statement at any time.

Related FAQs

E-Verify collects only the personally identifiable information needed to verify your employment eligibility. This includes the identity and employment authorization information you provided on Form I-9. E-Verify compares this information with records available to DHS and SSA.

Last Reviewed/Updated:
12/26/2017

If E-Verify is unable to automatically verify that you are authorized to work in the U.S., and you contest that result, you should contact DHS or SSA to review the information and search other federal government databases to establish employment authorization in E-Verify.

Last Reviewed/Updated:
12/26/2017

E-Verify uses various technical, operational and physical security controls to protect your information. Examples include:

  • Complex passwords participants must change every 90 days to access the system;
  • Locking of an account after 3 consecutive failed attempts to log on;
  • Automatically logging off a user after a period of inactivity;
  • Data encryption within the system;
  • Using the “https” protocol instead of “http,” which is more secure; and
  • Procedures for reporting and responding to potential breaches of information.

In addition, E-Verify logs information on E-Verify users who create cases. These logs include when the case was processed, what the response was, who received the response, and when the response was received. E-Verify’s auditing and monitoring capabilities also help reduce the risk of fraud and misuse.

Last Reviewed/Updated:
12/26/2017
Last Updated Date: