Photo matching is an important part of E-Verify. It requires the employer to verify that the photo displayed in E-Verify is identical to the photo on the document that the employee presented for Section 2 of Form I-9.
Photo matching is activated automatically if an employee presented for his or her Form I-9 a:
- Permanent Resident Card (Form I-551)
- Employment Authorization Document (Form I-766) or
- U.S. passport or passport card
If there is no photo on the document, the case will either automatically skip photo matching or No Photo on this Document may display in place of a photo.
Other documents with photos (such as a driver’s license) will not activate photo matching.
Reminder: The photo displayed in E-Verify should be compared with the photo in the document that the employee presented and not with the face of the employee.
Photo Matching Requirements
If an employee presents a Permanent Resident Card, Employment Authorization Document or U.S. passport or passport card as the verification document, the employer must make a copy of that document and keep it on file with the employee’s Form I-9.
If the employer indicates that the photo displayed on the E-Verify screen does not match the photo on the employee’s document, the employee will receive a DHS Tentative Nonconfirmation (TNC) and must be given the opportunity to correct the problem. If the employee chooses to contest the TNC, the employer must either attach and submit a copy of the employee’s photo document electronically or mail a copy of the employee’s document to DHS via express mail at the employer’s expense.
Employees have the right to present any acceptable documentation to complete Form I-9. Employers may not require an employee to present a specific document. Employers must accept the documents the employee chooses to present as long as they appear to be genuine and relate to the person presenting them. Otherwise, employers may violate federal laws that prohibit discrimination in the verification process.