TIMEFRAMES FOR ENROLLMENT AND USE

The deadlines for creating an E-Verify case for employees depends on whether the employer is new to E-Verify or is already enrolled in E-Verify.

Federal Contractors New to E-Verify

Federal contractors not currently enrolled in E-Verify must:

  • Enroll as a Federal contractor in E-Verify within 30 calendar days of the award date of a contract that contains the FAR E-Verify clause.
  • Begin to use E-Verify to verify all newly hired employees who are working within the United States within 90 calendar days of the enrollment date.
  • Create a case for each existing employee assigned to the contract within 90 calendar days of enrolling in E-Verify or within 30 calendar days of the employee’s assignment to the contract, whichever date is later; or
  • If the Federal contractor chooses to verify the entire workforce, create a case for all existing employees within 180 calendar days of enrollment in E-Verify or within 180 days of notifying E-Verify of the decision to exercise this option. 

Timeline for New Federal Contractor Enrollment in E-Verify

Timeline for New Federal Contractor Enrollment in E-Verify.  The following are "deadlines for New participants with the FAR E-Verify Clause" Start: Contract awarded with FAR E-Verify Clause Day 30: Enroll and select which employees you will verify Day 120: Create a case for newly hired employees AND Create a case for exisiting employees assigned to contract Day 210: Create a case for all exisiting employees if you choose this option 90 days from enrollment: start on day 30 and ends on day 120 180 days from enrollment: start on day 30 and ends on day 210"

 

Employers Already Participating in E-Verify

Employers already enrolled in E-Verify, but not designated in E-Verify as a federal contractor subject to the FAR E-Verify clause, must follow the instructions outlined below.

IMPORTANT: If your federal contract does not have an E-Verify FAR clause, you are prohibited from using E-Verify on current employees who perform work under the contract.

  • Do not re-enroll in E-Verify. Instead, update the Company Information page in E-Verify to "Federal Contractor with FAR E-Verify clause" within 30 calendar days of the award of the federal contract that contains the FAR E-Verify clause.  
  • Create a case for each existing employee assigned to the contract within 90 calendar days of enrolling in E-Verify or within 30 calendar days of the employee’s assignment to the contract, whichever date is later; or
  • If the federal contractor chooses to verify the entire workforce, create a case for all existing employees within 180 calendar days of enrollment in E-Verify or within 180 days of notifying E-Verify of the decision to exercise this option. 

Reminder: Federal contractors are still required to verify new hires no later than the third business day after the employee starts work for pay.  

Timeline for Existing E-Verify Employers

Timeline for Existing E-Verify Employers.  Contract awarded with FAR E-Verify Clause Day 30: Update Edit Company Profile page and select which employee you will refer Day 120: Create a case for newly hired employees AND Create a case for existing employees assigned to contract Day 210: Create a case for all existing employees if you choose this option 90 days from enrollment: start on day 30 and ends on day 120 180 days from enrollment: start on day 30 and ends on day 210

 

Federal Contractor E-Verify

Learn about timelines for enrollment, how to use the program, how to verify new and existing employees, and exemption and exceptions for federal contractors who have been awarded a federal contract with the FAR E-Verify clause. Useful for federal contractors and subcontractors affected by the E-Verify federal contractor rule. Estimated duration: 1 hour.

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