The deadlines for creating an E-Verify case for employees depends on whether the employer is new to E-Verify or is already enrolled in E-Verify.
Federal Contractors New to E-Verify
Federal contractors not currently enrolled in E-Verify must:
- Enroll as a Federal contractor in E-Verify within 30 calendar days of the award date of a contract that contains the FAR E-Verify clause.
- Begin to use E-Verify to verify all newly hired employees who are working within the United States within 90 calendar days of the enrollment date.
- Create a case for each existing employee assigned to the contract within 90 calendar days of enrolling in E-Verify or within 30 calendar days of the employee’s assignment to the contract, whichever date is later; or
- If the Federal contractor chooses to verify the entire workforce, create a case for all existing employees within 180 calendar days of enrollment in E-Verify or within 180 days of notifying E-Verify of the decision to exercise this option.
Timeline for New Federal Contractor Enrollment in E-Verify
Employers Already Participating in E-Verify
Employers already enrolled in E-Verify, but not designated in E-Verify as a federal contractor subject to the FAR E-Verify clause, must follow the instructions outlined below.
Important!
If your federal contract does not have an E-Verify FAR clause, you are prohibited from using E-Verify on current employees who perform work under the contract.
- Do not re-enroll in E-Verify. Instead, update the Company Information page in E-Verify to "Federal Contractor with FAR E-Verify clause" within 30 calendar days of the award of the federal contract that contains the FAR E-Verify clause.
- Create a case for each existing employee assigned to the contract within 90 calendar days of enrolling in E-Verify or within 30 calendar days of the employee’s assignment to the contract, whichever date is later; or
- If the federal contractor chooses to verify the entire workforce, create a case for all existing employees within 180 calendar days of enrollment in E-Verify or within 180 days of notifying E-Verify of the decision to exercise this option.
Reminder: Federal contractors are still required to verify new hires no later than the third business day after the employee starts work for pay.
Timeline for Existing E-Verify Employers
Related Resources
Supplemental Guide for Federal Contractors
This E-Verify Supplemental Guide instructs federal contractors on the process for verifying employees through the E-Verify system. The E-Verify language in the regulation took effect on September 8, 2009.
Related Upcoming Webinars
E-Verify for Federal Contractors
Learn about timelines for enrollment, how to use the program, how to verify new and existing employees, and exemption and exceptions for federal contractors who have been awarded a federal contract with the FAR E-Verify clause. This webinar, useful for federal contractors and subcontractors affected by the E-Verify federal contractor rule, is eligible for 1 professional development credit through SHRM and HRCI.
Estimated duration: 1 hour.
E-Verify for Federal Contractors
Learn about timelines for enrollment, how to use the program, how to verify new and existing employees, and exemption and exceptions for federal contractors who have been awarded a federal contract with the FAR E-Verify clause. This webinar, useful for federal contractors and subcontractors affected by the E-Verify federal contractor rule, is eligible for 1 professional development credit through SHRM and HRCI.
Estimated duration: 1 hour.