June 2013

Employee Email Field

U.S. Citizenship and Immigration Services’ (USCIS) has updated E-Verify to include a field for the employee’s email address. This is consistent with the optional field for the employee’s email address on the new Form I-9. Currently, if there is a record mismatch that requires action on behalf of the employee, E-Verify notifies the employer of a Tentative Nonconfirmation (TNC), who must then contact the affected employee. The new enhancement will now allow USCIS’ E-Verify system to concurrently notify the employee of a TNC. This enhancement provides transparency, ensures timely notification to the employee of a record mismatch, and encourages timely resolution. However, USCIS’ notification does not change the employer’s responsibility to notify the employee of a TNC.

It is important to remember that providing an email address is completely voluntary and employers may not require employees to provide an email address if they did not provide it on Form I-9. When the employee provides an email address on Form I-9, you are required to enter it into E-Verify. E-Verify may send the employee email notifications with information about his or her E-Verify case, including notifications on TNCs.

Improved Employee Notification

The email address will be used to inform employees of case events and improve how notice is given to employees.

The e-mail address your employees provide will be used to:

  • Notify employees of case events such as the issuance of a Tentative Nonconfirmation,
  • Notify employees when a Tentative Nonconfirmation case has been referred to the Social Security Administration (SSA) or Department of Homeland Security (DHS),
  • Remind employees to resolve the Tentative Nonconfirmation, and
  • Inform employees to update information with SSA.

E-Verify respects the privacy of both employers and employees. As such, the emails will not contain personal information.