If your company is enrolled as a(n):
- Employer: You must begin using E-Verify for all new hires on the date you electronically sign the memorandum of understanding (MOU).
- Corporate Administrator:You cannot create cases in E-Verify. You must enroll your company’s locations and sign an MOU for each verification location. The verification location must begin using E-Verify for all new hires on the date that you, as the corporate administrator, signed the MOU for that location.
- E-Verify Employer Agents: You may begin to create cases in E-Verify for all your new hires on the date you electronically sign the MOU. Once you have a client, you must submit an additional MOU signed by you and the client company to DHS. Once you submit the client company’s MOU and the client enrollment is active, you must immediately begin using E-Verify for all of your client company’s new hires at the location(s) specified.
- E-Verify Employer Agent Clients: You must sign an MOU and submit it to your E-Verify employer agent. After you submit the MOU and your enrollment is active, your E-Verify employer agent must create cases in E-Verify for all of your new hires at the location(s) specified.
- Web Services Access for Employers: You must begin to create cases in E-Verify either through the E-Verify website or your software that interfaces with E-Verify for all new hires on the date you electronically sign the memorandum of understanding (MOU).
- Web Services Access for E- Verify Employer Agents: You may begin to create cases in E-Verify either through the E-Verify website or your software that interfaces with E-Verify for all your new hires on the date you electronically sign the MOU. Once you have a client, you must submit an additional MOU signed by you and the client company to DHS. Once you submit the client company’s MOU and the client enrollment is active, you must immediately begin using E-Verify for all of your client company’s new hires at the location(s) specified.
No, your employer may not ask you to obtain a printout from SSA records or other written verification of your Social Security number from SSA.
When creating an E-Verify case you must enter all other last names used that the employee provided on their Form I-9. If the employee leaves the Other Last Names Used field blank, select the check box attesting that no other last names were provided on the employee’s Form I-9.
Yes, you must enroll in E-Verify, sign an E-Verify memorandum of understanding (MOU), and participate in E-Verify in order to employ F-1 students seeking an extension of their optional practical training (OPT) under the STEM-designated degree program. F-1 students who participate in an approved period of post-completion OPT after earning a bachelor’s, master’s, or doctoral degree from the list of designated STEM degrees may apply for this extension of their OPT.
Universities seeking to hire F-1 students who are applying for the STEM OPT extension should enroll in E-Verify either as the university as a whole or as separate departments. If the university as a whole enrolls in E-Verify, the F-1 STEM OPT students may work in any qualifying STEM departments in the university. If the university departments are separately enrolled in E-Verify then only those university departments that have a signed E-Verify MOU qualify as E-Verify employers and F-1 STEM OPT students may only work for those departments.
Employment agencies and consulting firms that wish to employ F-1 OPT students who seek the extension must be enrolled in E-Verify. Third parties contracting with the agency or firm for which the student is providing services need not be enrolled.
If the employee chooses not to contest the SSA or DHS TNC, the case automatically becomes a Final Nonconfirmation and the employer should close the case in E-Verify. The employer should not create a new case for the employee in E-Verify. If an employee receives an FNC that he or she believes to be in error, the employee may contact the E‐Verify Contact Center at 888-464-4218. E-Verify will review the case and, if appropriate, issue the employer a FNC Status Update letter indicating whether the employee is employment authorized. The case result indicated in the FNC Status Update letter becomes the new E-Verify case result, but current system configurations have prevented E-Verify from electronically updating the E-Verify record. Only the employer, and not the employee, receives the FNC Status Update letter indicating the new case result.
Yes. Employees hired on or before November 6, 1986, and still in continuous employment with the employer are exempt from the FAR E-Verify requirement.
Many states require employers to disclose E-Verify case information to state auditors as proof of compliance with state laws requiring use of E-Verify as a condition of state business licensing. Employers and their E-Verify Employer Agents who enroll in E-Verify to comply with state law are authorized by the Department of Homeland Security (DHS) to provide certain E-Verify information to authorized state officials, DHS, IER and their contractors. This permission allows employers to comply with state laws as well as the E-Verify Memorandum of Understanding, which only allows dissemination of certain E-Verify information when it is authorized in advance by SSA or DHS for legitimate purposes.
The E-Verify Quick Audit Report was designed to satisfy requirements that employers report their E-Verify activity to authorized Federal, state, and local government agencies.
The Quick Audit Report case data provides:
- basic company information
- case identifiers
- case resolution information
- no sensitive employee information
You may find further information about the Quick Audit Report in the E-Verify User Manual for Employers.
Yes. In order for employees, applicants and the public to have the most recent and complete information regarding E-Verify, employers should replace previous versions of their posters with the most recent versions as soon as practicable. The latest versions of the E-Verify Participation and the IER Right to Work posters are available on the resources page.
If a citizen of the FSM, the RMI or Palau receives an E-Verify TNC, it is usually because of a name and date of birth mismatch. When completing Form I-9, instruct employees to use their full legal name and to enter their date of birth in the month/day/year format. Be especially careful when you enter the employee’s name and date of birth in E-Verify. Also, note their citizenship status. They should mark “alien authorized to work,” not “noncitizen national of the United States.”