1.2 FORM I-9 AND E-Verify

Employers are required to timely and properly complete and retain Form I-9 for each employee they hire.

Under general Form I-9 practice, employees can voluntarily provide their Social Security numbers (SSN) on Form I-9. However, because SSNs are required for employers to create E-Verify cases, all newly hired employees including seasonal, temporary, and rehired employees of E-Verify employers must provide their SSNs.

Additionally, a photo matching step may be triggered if the employee provided a U.S. passport, passport card, Permanent Resident Card (Form I-551), or Employment Authorization Document (Form I-766). When the employee presents one of these documents, your clients must provide you with clear photocopies of the front and back of the documents (or in the case of a U.S. passport, copies of the Passport ID page and the Passport Barcode page). For specific guidance related to Form I-9 and photo matching, refer to the E-Verify User Manual.

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