E-Verify QUICK REFERENCE GUIDE FOR EMPLOYERS
3.2 Create A Case
E-Verify cases must be created no later than the third business day after the employee starts work for pay. Employers who learn that they inadvertently failed to create a case by the third business day after the employee started work for pay should bring themselves into compliance immediately by creating a case for the employee.
Do not create a case for an employee whose first day of employment is before the effective date of the employer’s MOU.
To create a case, you will take the information from the employee’s completed Form I 9 and enter it into E-Verify. To enter this information into E-Verify, you must first log in with your assigned user ID and password and then follow the steps outlined in How to Create a Case – Process Overview.
HOW TO CREATE A CASE – PROCESS OVERVIEW
- From the E-Verify Welcome page, click the drop-down arrow next to Cases, and select New Case.
- Enter the employee’s information from Section 1 of Form I-9. If you do not enter required information, E-Verify generates a field error message and you must enter the required information to continue with the case.
- If the employee provided an email address on Form I-9, you must enter it into E Verify. E-Verify may send the employee email notifications with information about his or her E Verify case. If the employee did not provide an email address on Form I-9, click the box next to No email address provided.
- Employer Agents can type part or all of the company name in the Company Name field and select the company from the drop-down menu that appears. Click Continue.
- From Section 1 of the employee’s Form I-9, choose the appropriate option for Citizenship Status. Click Continue.
- Click List A Document or List B & C Document, using information provided in Section 2 of the employee’s Form I-9. Then select the document or combination of documents provided in Section 2. Click Continue.
- Type the employee’s first day of employment recorded in Section 2 of Form I-9 into the Employee’s First Day of Employment field. Alternatively, you may click Today, 1 Day Ago, or 2 Days Ago and the corresponding date automatically populates in the Employee’s First Day of Employment field. If you select Other, the system requires you to manually enter the employee’s first day of employment.
- If the case is being created 3 or more days past the employee’s first day of employment, you must provide a reason for the delay. Select a reason from the drop-down menu.
- Provide Visa Number when applicable.
- Employee ID is an optional field for users who wish to assign an internal tracking code to a case. If desired, enter a unique identifier assigned to this case. Click Continue.