E-Verify USER MANUAL

1.3 E-Verify PARTICIPATION: ENROLLMENT VS. REGISTRATION

Significant differences between enrollment and registration are outlined in the Enrollment vs. Registration Overview. For additional information on enrollment, visit https://www.e-verify.gov/employers/enrolling-in-e-verify.

Employers who wish to check their enrollment status should contact:

Important

E-Verify Contact Center Monday through Friday from 8 a.m. – 8 p.m. Eastern Time (TTY phone is available from 8 a.m. to 5 p.m. Eastern Time)

Telephone: 888-464-4218; Email: E-Verify@dhs.gov

Employers who have enrolled and need information about registering additional users or about their functions, should see Section 6.0.

ENROLLMENT VS. REGISTRATION OVERVIEW

 

ENROLLMENT

REGISTRATION

Who

Employers enroll in E-Verify to participate in the program

Program administrators register new users in E-Verify who are then able to create cases.

How

Visit the E-Verify enrollment website at https://e-verify.uscis.gov/enroll

After completing the E-Verify tutorial and passing the knowledge test, program administrators may register general users and additional program administrators.

For more information on adding new users, see Section 7.1.

Why

Employers enroll to use E-Verify to confirm employment eligibility of employees

Enrolled employers register users to create cases in E-Verify. There is no limit on the number of users an enrolled employer can register.

To participate in E-Verify, employers must enroll online. You can find information about the system requirements on the E-Verify website under Enrolling in E-Verify

To enroll, employers must electronically sign the E-Verify Memorandum of Understanding for Employers (MOU) which details the responsibilities of SSA, DHS and the employer. In addition, E-Verify users must agree to and follow the guidelines and responsibilities outlined in the MOU and this manual. Employers should ensure that users are prepared and capable of using E Verify properly. Misuse of E-Verify may lead to legal consequences for both employers and users.

To enroll in E-Verify, employers should visit the enrollment website which guides employers through the enrollment process. Additional information regarding enrollment is found at www.E-Verify.gov.

When employers enroll in E-Verify, they choose an access method. Access methods are types of E-Verify accounts that determine who creates and manages the employer’s E-Verify cases. The four access methods include: employer, E-Verify employer agent, corporate administrator, and web services.

The access methods are explained in the Access Method Overview. For more information, visit the Enroll in E-Verify section at www.E-Verify.gov.

ACCESS METHOD OVERVIEW

ACCESS METHOD

EXPLANATION

Employer Access

Employer plans to use E-Verify to verify its employees.

This access method allows employers to create and manage their own cases directly in E-Verify. Most E-Verify participants, regardless of their business size or structure, are enrolled under the employer access method.

E-Verify Employer Agent Access

Employer agent plans to use E-Verify on behalf of its clients to verify their clients’ employees.

The E-Verify employer agent access method allows an individual or company to act on behalf of other employers to create and manage the E-Verify cases of the other employers. The E-Verify employer agent may also create cases for its own employees.

Corporate Administrator Access

Employer has a central office that needs to manage E-Verify use for all of its locations that access E-Verify.

Corporate administrator access is used only to manage multiple employer accounts. Corporate administrators cannot create or manage individual E Verify cases.

For more information on corporate administrator access, refer to the E‑Verify User Manual for Corporate Administrators.

Web Services Access for Employers

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Web Services Access for E‑Verify Employer Agents

Employer plans to develop its own software to access E-Verify.

The web services access method requires an employer to develop software that interfaces with E-Verify to create and manage cases. The employer’s software should extract data from its existing system or an electronic Form I-9 and transmit the information to E-Verify. Employers who choose this option receive a web services Interface Control Agreement (ICA) which contains the information used to develop and test the software interface. Both employers and E Verify employer agents can use this access method.

 
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