QUICK REFERENCE GUIDE FOR E-Verify ENROLLMENT
1.1 Company Enrollment
The Enrollment Point of Contact (POC) is responsible for managing the E-Verify enrollment process for your company.
Note: The Enrollment POC can only access E-Verify to complete a company enrollment.
Before you can start using E-Verify, you need to enroll your company. The term ‘company’ means any U.S. business, corporation, non-profit organization or government agency that is required to complete Form I-9.
Before you enroll, ensure that your company is not already enrolled in E-Verify. It is important that you do not enroll your company multiple times. If you attempt to enroll a company that is already enrolled in E-Verify, your enrollment will be delayed. Contact the E-Verify Contact Center at 888-464-4218 for assistance or questions in determining your company’s enrollment status.
Companies may use E-Verify through an access method determined during the enrollment process. The four access methods include: employer, E-Verify employer agent, corporate administrator and Web services. The access methods are explained in the Access Method – Overview.
NOTE: For more information on corporate administrators, refer to Appendix A: Corporate Administrator Access.
ACCESS METHOD OVERVIEW
|
ACCESS METHOD |
EXPLANATION |
|---|---|
|
Employer Access |
Employer plans to use E-Verify to verify its employees This access method allows employers to create and manage their own cases directly in E-Verify. Most E-Verify participants, regardless of their business size or structure, are enrolled under the employer access method. |
|
E-Verify Employer Agent Access |
Employer agent plans to use E-Verify on behalf of its clients to verify the clients’ employees. The E-Verify employer agent access method allows an individual or company to act on behalf of other employers to create and manage the E-Verify cases of the other employers. The E-Verify employer agent may also create cases for its own employees. |
|
Corporate Administrator Access |
Employer has a central office that needs to manage E-Verify use for all of its locations that access E-Verify Corporate administrator access is used only to manage multiple employer accounts. Corporate administrators cannot create or manage individual E-Verify cases. |
|
Web Services Access for Employers -or- Web Services Access for E‑Verify Employer Agents |
Employer plans to develop its own software to access E-Verify The web services access method requires an employer to develop software that interfaces with E-Verify to create and manage cases. The employer’s software should extract data from its existing system or an electronic Form I-9 and transmit the information to E-Verify. Employers who choose this option receive a web services Interface Control Agreement (ICA) which contains the information used to develop and test the software interface. Both employers and E-Verify employer agents can use this access method. |
To determine how your company will use E-Verify, it is important you understand how your company processes its employees’ Forms I-9. Some things to consider include:
- Where do employees complete Form I-9?
- When do employees complete Form I-9?
- Does your company outsource Form I-9 processing?
- Does your company forward its Forms I-9 to a central location?
- Does each location where Form I-9 is completed have a computer with Internet access?