QUICK REFERENCE GUIDE FOR E-Verify ENROLLMENT

2.2 ENROLLMENT PROCESS

When you enroll your company, you need to share some basic information and agree to follow the rules of E-Verify. You will enroll your company just once and, after you do, you can register yourself and others to use E-Verify. See the Enrollment Process – Overview below along with the explanation of each step in the process.

ENROLLMENT PROCESS OVERVIEW

  1. Visit Enrollment Website and Accept Terms.
  2. Determine Your Access Method.
  3. Review and Confirm Access Method.
  4. Select Your Organization Designation.
  5. Review and Agree to the Memorandum of Understanding (MOU).
  6. Enter MOU Signatory Information.
  7. Enter Company Information.
  8. Enter or Select North American Industry Classification System (NAICS) Code.
  9. Provide Hiring Site Information.
  10. Register E-Verify Program Administrators.
  11. Review and Certify Information.
  12. Print Signed Memorandum of Understanding (MOU).
  1. VISIT ENROLLMENT WEBSITE AND ACCEPT TERMS.

    You can enroll in E-Verify through the enrollment website. You must read and agree to the terms explained before you may continue. Then review the enrollment checklist and be sure you have all of the required information before you click "Begin E-Verify Enrollment."

  2. DETERMINE YOUR ACCESS METHOD.

    An access method provides companies with different functions within E-Verify. The four access methods are employer, E-Verify employer agent, corporate administrator, and Web services.

    E-Verify will guide you through four questions to help determine which access method is right for your company. Read the questions carefully because errors can delay us from approving your company's enrollment. Each access method includes an explanation and a question for you to answer. You'll need to answer all four questions in order to continue.

    Enrollment Quick Reference Overview

    My Company

    Access Method

    Enrollment Answers

    Needs to verify the employment eligibility of our employees.

    Employer

    Question 1 = Yes
    Question 2 = No
    Question 3 = No
    Question 4 = No

    Needs to verify the employment eligibility of our employees.
    and
    Has a central office that needs to oversee E-Verify use at more than one location.

    Corporate Administrator

    Question 1 = Yes
    Question 2 = No
    Question 3 = Yes
    Question 4 = No

    Needs to verify the employment eligibility of our employees.
    and/or
    Needs to verify employment eligibility on behalf of our client companies.

    E-Verify Employer Agent

    Question 1 = Yes or No
    Question 2 = Yes
    Question 3 = No
    Question 4 = No

    Needs to verify the employment eligibility of our employees.
    and
    Plans to develop our own software to access E-Verify.

    Web Services for Employers

    Question 1 = Yes
    Question 2 = No
    Question 3 = No
    Question 4 = Yes

    Needs to verify the employment eligibility of our employees.
    and/or
    Needs to verify employment eligibility on behalf of our client companies.
    and
    Plans to develop our own software to access E-Verify

    Web Services for E-Verify Employer Agents

    Question 1 = Yes or No
    Question 2 = Yes
    Question 3 = No
    Question 4 = Yes
  3. REVIEW AND CONFIRM YOUR ACCESS METHOD.

    E-Verify gives you an opportunity to review your enrollment answers and to confirm that the access method selected fits your company's needs. If everything looks correct, click Next.

    E-Verify Enrollment: Let's review screenshot
  4. SELECT YOUR ORGANIZATION DESIGNATION.

    Certain types of organizations have unique E-Verify requirements so it's important for us to know if your company is a federal contractor with or without the Federal Acquisition Regulation (FAR) E-Verify clause or a federal, state or local government organization. If you select one of those categories, you may be asked additional questions related to that category. If none of those categories applies to your company, you should select 'None of these categories apply.'

    For additional information on the FAR E-Verify clause, see the E-Verify Supplemental Guide for Federal Contractors found at www. E-Verify.gov.

    You may change your organization designation at any time by updating your company profile in E-Verify.

    E-verify Enrollment Organization Designation Screenshot
  5. REVIEW AND AGREE TO THE MOU.

    Review your company's obligations as explained in the MOU and indicate whether that you agree with the terms. You will be given the opportunity to download a copy of your electronically signed MOU at the end of the enrollment process.

    The E-Verify Program for Employment Verification Memorandum of Understanding Screenshot
  6. ENTER MOU SIGNATORY INFORMATION.

    Enter the contact information of the person who electronically signed the MOU on the preceding page. You're also given the opportunity to designate this person as an E-Verify program administrator.

    E-verify Signatory Screenshot
  7. ENTER COMPANY INFORMATION.

    Enter your company details, including your company's name, parent organization, physical verification location, mailing address, employer identification number and total number of employees. If you are enrolling your company in E-Verify employer access and you would like to link this account to an existing corporate administrator account, you may do so.

    E-verify Enrollment Company Information Screenshot
  8. ENTER OR SELECT NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE.

    Enter the first three digits of your company's NAICS code if you know it. If you do not know your company's NAICS code, you can leave the NAICS code field blank and click "Generate NAICS code."

    E-verify Enrollment NAICS Screenshot
  9. PROVIDE HIRING SITE INFORMATION.

    Enter the number of hiring sites that will participate in E-Verify for each state. Do not include sites that will not participate in E-Verify. Remember, while you are free to choose E-Verify participation on a site-by-site basis, your company must use E-Verify for all newly hired employees at each participating site.

    E-verify Enrollment Hiring Site Screenshot
  10. REGISTER E-VERIFY PROGRAM ADMINISTRATORS.

    During enrollment, you can register as many program administrators as you would like, however, you must register at least one. If you indicated earlier that your MOU signatory should also be a program administrator, that person is listed though you can choose to add more. After enrollment, your program administrator(s) can register general users and additional program administrators.

    E-verify Enrollment Program Administrators Screenshot
  11. REVIEW AND CERTIFY INFORMATION.

    Please review the information you've provided because errors can cause delays in approving your enrollment. If you need to change any information, you can do so before you certify and submit your enrollment.

    You must certify that the information you’ve provided is correct and check the box indicating your agreement before clicking Register Employer.

    E-Verify Enrollment Review and Certify Screenshot
  12. PRINT SIGNED MEMORANDUM OF UNDERSTANDING (MOU).

    The enrollment confirmation page confirms that we have received your enrollment information. Before you go, be sure to print a copy of the Memorandum of Understanding (MOU) you electronically signed. We recommend you share it with your human resources manager, legal counsel and other appropriate staff.

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