SELF-ASSESSMENT GUIDE FOR E-Verify DIRECT ACCESS USERS
3.2 Creating A Case Checklist
Employers must complete Form I-9 and create E-Verify cases no later than the third business day after the employee begins work for pay. Employers must enter the date the employee began, or will begin, work for pay in the E-Verify hire date field. This date should match the date the employer entered in the Certification block of Section 2 of Form I-9.
NOTE: Use this checklist along with the current MOU and the current E-Verify User Manual.
| # | Question/Response Section | Response Notes |
|---|---|---|
| 2.0 | Are Sections 1 and 2 of the Form I-9, Employment Eligibility Verification, completed before you created a case for the newly hired employee in E-Verify? Form I-9 and E-Verify | |
| 2.1 | Does each newly hired employee provide an unrestricted Social Security number on Form I-9? How to Create a Case - Process Overview | |
| 2.2 | Have you created an E-Verify case for newly hired employees no later than the third business day after the employee started work for pay? How to Create a Case - Process Overview | |
| 2.3 | Is all personally identifiable information (PII), (for example Social Security number, name, and address) always safeguarded? For example, is PII stored in locked cabinets, with only minimal information retained (for example, the last four digits of Social Security numbers), and was the rest of PII destroyed according to Form I-9 retention requirements? Privacy Guidelines Overview | |
| 2.4 | For each employee who entered an email address in Section 1 of Form I-9, do you enter that email address in E-Verify? How to Create a Case - Process Overview | |
| 2.5 | For each E-Verify case, do you enter the same citizenship status that the employee chose in Section 1 of Form I-9? How to Create a Case - Process Overview | |
| 2.6 | For each E-Verify case, do you use the List A, or List B and C documents provided on the Form I-9 to enter your selections into E-Verify? How to Create a Case - Process Overview | |
| 2.7 | When an employee presents a List A document for verification do you allow the employee to choose the document they must present? Form I-9 Acceptable Documents | |
| 2.8 | When an employee presents a List B document for verification do you allow the employee to choose the document they must present, and does it contain a photo since you participate in E-Verify? Form I-9 Acceptable Documents | |
| 2.9 | Do you have employees who have presented a Restricted Social Security Card for one of the acceptable List C documents? Form I-9 Acceptable Documents | |
| 2.10 | When you create a case past 3 or more days do your users provide the most accurate reason for why the case was created late? How to Create a Case - Process Overview | |
| 2.11 | If an employee is terminated, have you determined how long to retain the employee’s Form I-9? Retaining Form I-9 | |
| 2.12 | When you receive the ‘Review Case- And Are You Sure?’ alert, do you conduct a final review to make sure the information entered in E-Verify matches what’s on Form I-9? Review Case – Process Overview | |
| 2.13 | When you receive the ‘Duplicate Case Found’ alert, do you review the situation to determine whether to continue with the present case or close any duplicate cases? Duplicate Cases Found Alert – Process Overview |
Last Reviewed/Updated: